Programming:

• Develop goals and objectives with the project committee and define key project tasks.
• Define roles and responsibilities of project team members and critical decision points
• Develop a business plan and/or facilities program with the project scope, budget, timeline estimates, resources, schedules and performance requirements
• Provide strategic advice, such as how to avoid peak bidding and building periods

Schematics/design development

• Arrange for the building committee and the architect to tour at least three child care facilities to observe and note what they like and do not like about each facility.
• Organize discussions among staff, parents and children to see what they like and dislike about your current facility, if you have one.
• Convene the building committee meetings and keep track of the discussion and decisions from the design meetings and design charrette exercise;
• Take and circulate minutes to all stakeholders on the building committee (and any others
• Monitor the preparation of the tender documents and solicit bids
• Ensure that the site feasibility study, soils testing (if necessary) and design details are completed.
• Secure a cost estimate from a quantity surveyor so you have some idea of what your costs will be.

Bid Documents/Awards/Construction

• Ensure that drawings are complete and clear for contractors to estimate time and costs of the proposed work
• Review the credentials and references of contractors and other professionals to ensure you have the right fit of trades people for your project and budget
• Develop contracts to ensure you get a quality product in a timely manner at the price you have agreed upon
• Maintain clear lines of communication with the planning committee designate and the contractors
• Monitor costs and change orders
• Limit and manage cost overruns along with scheduling during the construction phase

Occupancy and post occupancy

When the project is nearing completion the project manager should walk through the site with members of the building committee and the architect to:

• Inspect the site for any deficiencies that may need to be rectified
• Gather appropriate warranties and seek training for equipment such as security systems, kitchen appliances, etc.
• Handle any disputes on the costs or the quality of the final product
• Receive "as built" drawings for your files from the architect. (Note: these are relevant only to new construction or major renovations)

Questions when hiring a project manager

• What do you think are the most important aspects of developing a child care program?
• Give some examples of what makes you a good project manager
• Give three examples of how you keep a project budget in line, and how you keep the project phases on time and on budget.
• What tools do you use to track project progress?
• How do you communicate the project status to the project committee?
• What funding sources are you familiar with for building child care facilities?
• What are some standard cost efficiencies you implemented in past projects?
• How many child care centres or social service type programs have you project managed?